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Configuring a User

You can grant a user membership to a group, grant a user System Administration privileges, disable a user and specify the Publication Scope of the user—the Publications the user has access to. You can also change or reset a User's profile picture.

Before you begin

To add or edit users, you must have system administration privileges.

Procedure

  1. Access the Content Manager Explorer Web site.
  2. From the Administration Ribbon tab, select Users > Show Users.
    The list view shows a list of Users.
  3. Find and double-click the User you want to edit.
    The User opens in a new tab, displaying its General tab.
  4. To change the display name of the User, edit Full Name.
  5. To grant the user administrator privileges, select System Administrator. System administrators have full access to all Content Manager functionality and Publications. You cannot remove your own system administration privileges, delete your own user, or disable yourself while you are a System Administrator.
  6. To completely deny a user access to the Content Manager temporarily, clear Enabled. To reinstate a disabled user, select Enabled.
  7. To replace the User's profile picture, select Upload and in the file selection dialog that opens, navigate to and select an image file.
    A confirmation dialog opens, showing you a preview of the profile picture.
  8. To confirm your choice, select Apply in the confirmation dialog.
    The User dialog shows the new profile picture.
  9. To reset the User's profile picture to the system default, select Reset and confirm your choice in the confirmation dialog that opens.
  10. You can grant or deny a User Group membership and/or to set Publication membership scope. For example, the Group Author has access to all Publications. When you add Users to this Group, you can determine the Publications in which each User is a member of that Group (that is, the Publication in which this User is an Author). To set membership and membership scope, do the following:
    1. Select the Member Of tab
    2. To add the User to a Group, click Add.
      A list of Groups appears.
    3. Select one or more Groups and click Select to add the User to these Groups.
    4. To set a specific Publication scope, select a Group and in the Membership Scope pane, deselect All Publications and select the Publications in which you want membership to apply.
    The User now has the rights and permissions assigned to the Group in those Publications in which the User is a member of the Group.
  11. Click Save and Close to commit all changes you made.